VIDEO PROTOTYPE – Take Your Time

Group 03, Videoprototype, WS1415

Our User Group was the “Bayerische Forstverwaltung” at the Odeonsplatz in Munich. In our research we found the employees to have major issues with the time tracking system currently in place.

Especially when working in the field, employees are required to track their work times both manually on paper and later on digitally as well.

Even at the office the system is prone to human and machine errors.

As a solution for this problem we developed Take Your Time – a fully automatic, easy-to-use time tracking system.

Here’s our video prototype:

Our approach includes features like a multifunctional keychain, which tracks the employees working time in the field and delivers this data to the time management system automatically.

A sensor at the doors detects the keychain of employees and recognizes them entering and leaving. This way the system tracks their attendance.

It may also be used as an access control system.

Take Your Time includes a time management software, where employees are able to control their clocking times. In addition supervisors can approve requests for holidays, field service and other external duties.

The service is less time consuming, totally paperless and reduces the complexity for both employees and companies to a minimum.

By taking out most active interaction we also reduce the potential for errors.

As possible future extensions we considered integrating payment systems, e.g. for canteens and similar chip-based systems. Given its universal and scalable nature, our system could also be applied to other and larger institutions.

CONCEPT | TakeYourTime – Time taking without taking time

Concept, Group 03, WS1415

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With many insights from the user research phase we gathered back to our fountain of creativity, named Raum C007.

Led by guest speaker Kalle Kormann-Philipson (User Experience Designer), we gained several, very powerful tools to develop our concept, named TakeYourTime.

Our affinity diagram helped us grasp the breadth of our previously analyzed data. We identified one core need: reducing the complexity of time tracking.

“How might we?” questions made us consider new aspects, which we worked out into an opportunity diagram. Through that we figured out the core components of our final concept.

Freddy the forester guided us through varying scenarios of time tracking in the Bavarian State Ministry of Food, Agriculture, and Forestry. We presented our different scenarios, supported by three creative storyboards, in the continuous format of a story.

We are looking forward to work our approach into a unforgettable and spectacular video prototype.

TakeYourTime – Time taking without taking time!

 

User Research at a State Ministry

Group 03, User Research, WS1415

As a first step of our task to create a new service design for public services we decided to go out and take a closer look at some governmental institution – the Bavarian State Ministry of Food, Agriculture, and Forestry.

The entrance of the Bavarian State Ministry.

Bavarian State Ministry of Food, Agriculture, and Forestry. And an exhibited part of the current tree of the year.

On Monday afternoon we had the chance to speak with five officials working on forestry. While sitting in the ministry’s canteen we were able to ask them about several aspects important for us to get insight into their work life: e.g. their respective responsibilities and a brief description of a typical work day. But also the technical tools they were already using, especially to communicate internally or with other departments, and existing problems they could think of spontaneously.

Thus we were able to figure out some potential fields which could possibly be improved by the creative usage of technology. Our next goal will be to analyse our collected data and think of new and innovative solutions to these problems.